Booking System for Personal Trainers – Manage UK PT Sessions & Follow-ups
Manage PT sessions and follow-ups with a professional booking system for personal trainers across the UK from £4.99/month. Never miss a workout session again – the system is more reliable than your gym buddy’s motivation. Used by UK personal trainers, gym instructors, fitness coaches and yoga teachers who actually want clients to show up, pay and come back.
Instant Setup
Go live faster than a HIIT warm‑up in any UK gym.
Session Management
More organised than your Sunday meal prep plan.
Automated Follow-ups
Reminders that never skip leg day.
Professional PT Hub
A serious system for serious PT businesses.
Professional Booking System for UK Personal Trainers
Everything your UK PT business needs to manage sessions and follow-ups (without living in your inbox).
💪 PT Session Scheduling
Schedule PT sessions for UK clients like a pro. The system handles bookings, cancellations and rescheduling better than you handle 6am alarms. No more juggling texts, DMs and paper diaries – just one clear PT calendar for all your sessions.
📱 Automated Follow-ups
Send automatic follow-ups that are more consistent than most people’s workout routines. Post‑session check‑ins, progress nudges and “ready to book again?” prompts – without you having to copy‑paste the same message to 40 clients every Sunday night.
🤖 Client Management System
Manage UK clients better than you manage your protein intake. Track goals, preferences, injuries, session history and who absolutely hates burpees. The system remembers names, notes and progress – so you can focus on coaching, not admin.
📊 Progress & Attendance Tracking
See who attends regularly, who drifts and who needs a friendly nudge. Spot patterns, highlight success stories and build more effective programmes using actual data rather than “I think we trained twice last month… maybe three times?” guesses.
⏰ Flexible Scheduling & Availability
Set your UK PT schedule with proper boundaries. Block out your own training, family time and recovery days. Only offer slots that work for you instead of accepting random gaps that break your entire day. The diary protects your time as well as your clients’.
💬 Client Communication Hub
Keep key communication in one place. Send workout summaries, reminders, links and instructions through a system that doesn’t forget or misplace messages. Combine email, SMS and structured notes so each PT client feels looked after, not lost in a message thread.
Booking System & Reminders – FAQs for UK Personal Trainers
Straight answers for busy trainers who spend more time counting reps than counting bookings.
❓ What does this booking system actually do for personal trainers?
It keeps your whole PT calendar under control. Plan training days, open specific time slots, take booking requests while you’re mid‑session, and let the system handle confirmations and reminders. Clients see clear times; you see a clean, up‑to‑date schedule instead of scattered notes and unread DMs.
❓ Can I plan my training days and set availability in advance?
Yes. You decide which days, times and locations you work – gym, home visits, online, bootcamps – and what type of sessions you offer. The booking system only offers clients slots you’ve approved, so you can protect your time while still keeping a full diary.
❓ Will it send SMS and email reminders so clients actually turn up?
Absolutely. Every booking can trigger SMS reminders (for example 24 hours and 2 hours before), plus email confirmations with time, location and instructions. Combine this with follow‑up messages and you’ll hear far fewer “I forgot” and “I thought it was tomorrow” excuses.
❓ Can it remind clients to train even when they haven’t booked yet?
Yes. Set up automated check‑ins and re‑engagement nudges for quieter clients: “Not trained this week – want to book something for Thursday?”. The system does the chasing at scale, freeing you from sending manual guilt‑trip texts.
❓ What about when I’m coaching and can’t answer my phone?
You can pair the booking system with a professional business landline and optional AI receptionist. While you’re training clients, calls can be answered, booking requests captured and callbacks logged – without you juggling your phone between sets.
❓ Does it handle cancellations and rescheduling?
Yes. Clients can request changes, and the system updates your calendar, sends new confirmations and frees cancelled slots. You can enforce your own rules (for example 24‑hour notice), so last‑minute “can’t make it” messages don’t completely wreck your day.
❓ Will it work with my existing calendar?
It’s designed to sit alongside common calendar tools so you can see PT sessions next to the rest of your life. Avoid double‑booking sessions over your own training, social plans or that one day off you promised yourself this month.
❓ Is it just for solo trainers or can gyms and studios use it too?
Both. It works for solo PTs, online coaches, bootcamp leaders, yoga teachers, and multi‑trainer gyms or studios. Have separate calendars per trainer, shared or split availability and centralised reminders and communication – same system, different size of team.
❓ How fast can I start using this for my PT business?
Very fast. Most trainers are live in minutes: add availability, locations and session types, switch on SMS/email reminders and start taking bookings. You can refine rules later as your client list grows – it doesn’t require a full IT project to get going.
Booking System Plans for UK Personal Trainers
Professional fitness management for solo PTs, growing teams and full gyms across the UK.
PT Starter
- Single trainer calendar
- Online booking requests
- Core SMS & email reminders
- Client notes & basic history
- Email notifications
- UK support
PT Professional
- Multiple trainer calendars
- Branded booking experience
- Advanced reminders & follow-ups
- Progress & attendance analytics
- Group session management
- Payment integration
- Priority UK support
PT + Phone & AI
- Everything in PT Professional
- Integrated business landline
- Optional AI receptionist for calls
- Call + booking workflows
- Enhanced analytics
- Dedicated success support
UK Personal Trainers Love This Booking System
Real outcomes from UK trainers, studios and gyms using a focused PT booking setup.
"This system took my PT business from scattered notes and DMs to one clean diary. Clients get reminders, I get fewer gaps and cancellations. It genuinely feels like having a part‑time assistant who never sleeps."
"Running a small team of trainers, we needed something easy to roll out. Everyone sees their own calendar, reception can see the overview, and follow‑ups actually happen. No‑shows dropped within the first month."
"I coach in gyms, at home and online. The booking system keeps everything in one place and reminds clients where they’re supposed to be. It’s been brilliant for making my hybrid PT model actually manageable."
"We combine PT with classes and needed something that wouldn’t confuse clients. Clear bookings, clear reminders and easy changes – it’s taken a lot of pressure off the front desk and the coaching team."
"Client retention has improved because we actually follow up now. The system handles the routine touchpoints, and I spend my time on real coaching conversations instead of admin."
"As a yoga teacher and PT, I like that I can separate class times and one‑to‑one sessions but keep everything in one booking place. Clients find it easy to use, which is half the battle."
Ready to Run Your PT Bookings Like a Serious UK Business?
Join personal trainers, coaches and gyms across the UK using this booking system to keep diaries full, clients informed and admin under control.